i don't need a weeks notice, just some ppl do! ( do you mean staplefield??.... www.thevictorystaplefield.co.uk )
just set a time and place and those that can make it will try and those that can't can try for the next one!
I've learnt from organising stuff that if you want to try to accommodate everyone it'll never happen!
if we're worrying about time, place and what the weather is going to do, we might as well book it for castle combe some time in may.....